Suppose you own a business related to the manufacturing industry. In that case, you’re probably in the middle of diversifying your workforce to build resiliency or adopting automation, artificial intelligence, virtual reality, and many other tech developments that have been the current trends in manufacturing. Nevertheless, even with several changes and innovations, some conventional business procedures remain effective, including business meetings.
Meetings impact how businesses go through daily operations. All employees, no matter what department they belong to, need to gather once in a while to discuss agendas, report progress, and tackle any work concerns during meetings. This is a versatile avenue to correct business procedures and ensure every employee is on the same page.
Meetings are paramount in your manufacturing business, so here are the different types of meetings to organize or take part in:
1. Production Meetings
Depending on your head or manager, some commonly hold scrum meetings daily. This can be effective for your manufacturing business, too. Hold a production meeting every morning or during the start of the shift. This is the best time for every team member to present valuable information related to a project or the manufacturing process. Without a doubt, you can maximize the productivity with stand-up production meetings.
This allows everyone to be on track, reducing misunderstandings and miscommunications. In this regard, ensure you hold different meetings for different purposes. You can use a dashboard or whiteboards to display agendas for the day. This makes everyone think of any relevant topic they might want to share with the group.
Getting everyone in one room together and setting up production meetings is the best way to ensure everyone understands what you expect them to accomplish. This can yield overall efficiency for different manufacturing jobs.
2. Brainstorming Meetings
New ideas and changes are necessary for a manufacturing business to stay ahead of the game. Competition is getting fiercer by the day, and depending on your products, a saturated market could be where companies constantly need to outdo one another. If you’re in this part of the industry, you need to hold constant brainstorming meetings. Creative work typically involves this open-ended process.
When people brainstorm together, they usually come up with creative and practical ideas that can become a reality. The key is to share it, so everyone can contribute, add, or deduct any factors to improve an idea. Brainstorming meetings involve different agendas, too. It can be about changing or developing a product, improving your work process, and so on.
Brainstorming is most effective in an environment where everyone feels comfortable contributing. The meeting facilitator should motivate and encourage participants to be open with their ideas and voice their honest opinions. Make sure everyone has the opportunity to speak up, even those usually shy employees. Sometimes, it’s the ‘silent ones’ who are armed with overflowing and unique ideas, so hear what everyone has to say. After all, a brainstorming meeting is all about this.
3. Decision-Making Meetings
Depending on your corporate structure, some manufacturing businesses come with the top management as the company’s decision-makers. In such instances, one crucial business meeting for them is to go through a decision-making meeting. Moreover, gathering all the vital people in the department when making important decisions is essential.
However, before the management gets the final say, it’s also best to let larger groups and middle managers discuss viable decision results. Whatever they come up with can be taken to the higher-ups and considered during the decision-making process. The key for this type of meeting is to schedule the most suitable date or time for all managers and top people to meet online or onsite.
4. Training Meetings
Another usual and necessary meeting method is a training session where a coach usually oversees a group of participants. Its primary purpose is the transfer of knowledge and skills. Your manufacturing business may delegate a training department or the human resource department for different programs. Besides, they need to make it a fun event whether they hold a virtual team meeting or a face-to-face one.
The structure for this type of meeting is for members to attend a plain lecture and then participate in a QA session afterward. Alternatively, instructional designers and training professionals might prepare an engaging and interactive event. Training meetings usually happen when new employees become a part of the team or when employees need to be aware of new products or systems.
We usually see these meetings performed through a presentation held as seminars or conferences. Simply put, it’s any meeting that involves a clearly defined presenter sharing materials with the group or one or more presenters who speak as part of a panel discussion. During training, the host should be able to attract and retain the attendees’ full attention.
As such, they need to make the training more fun and exciting. Thus, consider integrating games and contests into these meetings. Likewise, they must create engaging training materials and resources by adding videos and photos to their slides.
5. Project Status Meetings
Manufacturing businesses are involved in different projects that need to be monitored, evaluated, and discussed regularly. This is where project status meetings come in handy. These meetings are held to determine how an ongoing project is progressing. The participants of this meeting are usually the project manager and the team members. In many instances, a facilitator has to mediate the meeting so everyone who needs to present can discuss any project update.
This meeting is beneficial for managers to know how every project process is holding up. This allows everyone to track schedules and realize if they have enough time or need to expedite operations. This is also a great time to check and assess the project’s challenges and find resolutions for them. Finally, as projects improve and goals are achieved, you should take advantage of the project status meeting to set new goals for the short term.
Any manufacturing company’s development depends, in part, on business meetings. As listed above, many meeting types are helpful and valuable to make a business effective and optimal. These help employees stay on top of all company processes, discuss company objectives, and make goals easier to reach. Therefore, it’s critical to choose which among the different kinds of meetings will apply to your respective department or job position.